Student Contract
All students must complete a student contract with the Business Office at the beginning of their first academic year. This contract is in effect while the student attends the University unless superseded by an addendum that is filed with the Business Office. The contract will provide the student’s name, social security number, and authorization for release of information. This form must be completed and signed by the student.
Admissions Expenses
A non-refundable application fee must accompany the application, and a non-refundable deposit is required to accept an offer of admission to any College of the University. The deposit reserves the student’s place in the incoming class and is credited to the student’s tuition payment charges for the first semester. Please see the Admissions section of each College for amounts.
Insurance
All domestic students enrolled in three (3) or more credit hours, Psychology graduate students enrolled in one (1) or more credit hours, and Music Therapy students enrolled in one (1) or more credit hours are required to participate in the Student Health Insurance Plan.
All international students and exchange visitors in F-1 or J-1 status are required to have health insurance at Pacific University. The premium is automatically billed on the tuition billing statement.
(Family members are not eligible for coverage under this student plan). The waiver site for the 2022-2023 year is https://pacificu.myahpcare.com/waiver.
Personal property insurance is recommended. If a parent’s insurance policy or your own policy does not already cover students in school, several low-cost policies are available from local insurance companies. The University is not responsible for the property of students or employees and cannot be held accountable for any losses. See the Housing Office web-pages for suggestions on personal property insurance options.
Refunds Due to Change in Course Load
The appropriate refund will be given if a student changes from an overload to full-time standing, or from full-time to part-time standing, but does not completely withdraw from all classes. The changes must be completed prior to the last day of the add/drop period. No refund will be given if the changes are completed after the stated add/drop period.
Withdrawal and Refund Policy
Students who withdraw completely from all classes may be eligible for a refund of all or a portion of their University charges. The policy of refunding University charges reflects the formula prescribed in Federal law that governs the return of Federal funds to the appropriate financial aid programs. Refunds on all charges will be prorated on a per diem basis up to the 60% point in the semester. Students who withdraw before the first day of classes will be refunded 100% of their charges; students who withdraw after the 60% point in the semester will not be eligible for a refund. A copy of the refund schedule is available from the Financial Aid Office.
Students residing in Housing that request to withdraw should contact the Housing Office to discuss room and/or meal plan charges. Students are generally given 48-72 hours to check-out of Housing. If special circumstances warrant a few extra days, a $50 hall presence fee may be assessed.
Credit Balances
If a student account is carrying a credit balance, Student Accounts in the Business Office will initiate a student account refund. Pending financial aid does not qualify for a refund. Credit balances will be refunded via electronic payment or via paper check.
Refunds will be released on or after the first day of classes each semester/term and only when a credit actually exists on a student’s account. Following the first day of classes, refunds will be released weekly. Students who have elected direct deposit will have their funds automatically released to their preferred bank account on record. Students manage their student account and bank information through Boxer Online at boxeronline.pacificu.edu. For students who have not enrolled in electronic payment, paper checks will be issued and held for pickup with Student Accounts in the Business Office unless other arrangements have been made. Checks are held for 10 days and then mailed to the preferred mailing address on record. Refund checks made payable to parent borrowers will be mailed to their address on record unless a Parent Plus Authorization form is completed authorizing the refund to the student.
Refunds Resulting from Financial Aid
Financial aid will be applied to student accounts and will be used to address allowable charges incurred, such as tuition and fees as well as room and board if a student resides on-campus.
Federal Regulations restrict how the college can manage Title IV financial aid program funding such as Pell Grant, FSEOG, Perkins, as well as Direct Subsidized, Unsubsidized and Direct PLUS loan. If the total amount of Title IV financial aid funds disbursed to a student account exceeds allowable charges for tuition and fees, room and board, the college must receive written authorization to pay the balance of miscellaneous charges incurred against the student account. Examples of miscellaneous charges are: library fines, health center charges, parking fines, etc.
Financial aid applied to a student account that exceeds the amount a student has been charged may be refunded to the student. Refunds must be used to cover education-related expenses such as off-campus living expenses, transportation and/or books and supplies. Refunds will be processed at least weekly during the semester/term and more frequently during the first 10 days of class. Refunds will not be processed before the first day of class.
Federal regulations require that credit balances resulting from a Federal Direct PLUS Loan for parents be refunded to the parent borrower unless a written authorization is on file allowing the credit balance to be released to the student. Such an authorization must be on file for each Federal Direct Parent PLUS Loan borrowed.
Students are encouraged to sign up for direct deposit through boxeronline.pacificu.edu. If a refund is issued electronically, the student is notified of the refund by email from Pacific University. For students who wish Pacific University to hold a credit balance and not issue a refund, they must notify Student Accounts in the Business Office in writing.
If a cash disbursement is issued to a student as a result of excess financial aid and the student subsequently withdraws from the University, the student may be required to repay the cash disbursement to Pacific University in order for the University to return funds to the applicable financial aid programs.
Payment Options
Payment Plans
I. Semester Plan
Pay in full before the beginning of each semester. For 2022-2023, payments are due:
Fall/Winter August 15, 2022
Winter January 15, 2023 (for students entering Winter Term)*
Spring January 15, 2023
Summer May 15, 2023
* Forest Grove undergraduate students enrolled full-time in Fall or Spring semesters are not charged tuition for Winter term. Forest Grove undergraduate students entering the University during Winter term pay tuition and fees prior to registration. Graduate students who have a Winter term should check with the Business Office regarding payment due dates.
A late fee of $50 is assessed for each month that a payment is past due. $25 is charged for checks returned to the University for non-payment.
II. Monthly Payment Plan
Pay your tuition in installments using our online tuition payment plan system. To enroll in a payment plan, log onto your Student Account Suite. Select the Payment Plan tab found at the top of the page and follow the prompts. The cost is $10 per month. Using your Pacific email, our payment plan system will notify you anytime your installments increase or decrease. Our software is term-specific so be sure to use the drop-down menu to select the correct term to apply the payment. If this option is chosen after the first payment due date, any previous months’ payments must be made to become current on the payment plan.
Monthly Payment Plan Dates
Fall/Winter: August 15, September 15, October 15, and November 15, 2022
Spring: January 15, February 15, March 15, and April 15, 2023
Summer: May 15, June 15, and July 15, 2023
A late fee of $50 is assessed for each month that a payment is past due. $25 is charged for checks returned to the University for non-payment.
Disbursement of Federal Direct Loan Program loans (Subsidized, Unsubsidized, Graduate PLUS, and Parent Plus), Federal Perkins Loan and Health Profession Student Loan cannot occur until the borrower completes a promissory note and, except for Parent PLUS, entrance counseling. Disbursement of Federal Direct Graduate PLUS and Parent PLUS loans and alternative loans occur only after credit approval of the loan application. Anticipated disbursements of accepted and approved loans may be considered when calculating payment of student accounts. Student employment (Federal Work-Study and Pacific Work-Study) earnings are paid directly to the student and should not be considered in determining payment due on student’s account.
To avoid late fees, all checks to be credited to the student’s account, including outside scholarship checks, Pacific University checks, and other payments must be endorsed and credited to the student’s account in advance of the semester (or as soon as they are available or received for the semester).
Methods of Payment
Pay Online
Go to Pay Student Account. Free electronic payment from your checking or savings account. Online web acceptance of major credit cards including MasterCard, Visa, Discover and American Express. Please note the credit or debit card option will incur an additional charge from the credit card service provider. This additional charge is non-refundable.
Pay by Mail
Business Office
Pacific University
2043 College Way
Forest Grove, OR 97116
Check, money order or cashier’s check payable to Pacific University is accepted by mail. The student’s name and ID number must be on the check or money order. All payments must be made in U.S. dollars; foreign currency will not be accepted.
Pay in Person
9:00 a.m. to 5:00 p.m.
Monday through Friday
Marsh Hall first floor
Cash, personal check, cashier’s check, traveler’s check, money order and debit card are accepted in person. All payments must be made in U.S. dollars; foreign currency will not be accepted.
Past Due Accounts
The University reserves the right to deny access to class, withhold transcript of record or diploma, or prevent or cancel registration for a subsequent term until all university charges and appropriate loans have been paid and a student’s account has been cleared.
Academic transcripts and/or diplomas will not be released for students delinquent on their loans at the time they are requesting the transcript or leaving the University. Students terminating their enrollment at the University will have their loan due date changed to reflect their last day of enrollment.
Short-term Loans
Short-term loans are available to full time students who are in need of temporary financial assistance, and are available ten days prior to the start of class. You must be receiving student loans in excess of all student account obligations to obtain a short-term loan. In order to qualify for this loan, students must not be delinquent or in default on their Business Office account. Any amount advanced to you is paid from your financial aid before your refund check is generated. Loans are available up to $2000 with a non-refundable $25 fee.
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